Intake Coordinator

Job Description: 

We are seeking a highly organized and detail-oriented Intake Coordinator to assist with daily front office operations and ensure the smooth functioning of our workplace. The ideal candidate will have excellent communication skills, a proactive attitude, and the ability to multitask efficiently in a fast-paced environment.

Duties & Responsibilities: 

• Administrative Support: Manage office supplies, handle mail, and maintain filing systems. Will also assist Office Administrator through assigned tasks and projects
• Front Desk/Receptionist Duties: Greeting and signing visitors in/out along with answering/transferring phone calls.
• Scheduling & Coordination: Assist with organizing meetings, appointments, scheduling, and company events. 
• Communication: Act as a point of contact between employees, clients, and vendors.
• Office Maintenance: Assist Office Administrator with ensuring the workspace remains organized, functional, and stocked with necessary supplies.
• HR Support: Assist with the badging process for new employees and temporary hires. 

Requirements & Qualifications: 

• Proven experience as an Office Coordinator, Receptionist, Administrative Assistant, or similar role.
• Strong organizational, communication, and time-management skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and other relevant software.
• Experience in workflow management softwares such as monday.com or Asana.
• Ability to handle multiple tasks and prioritize effectively.
• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.

Preferred Qualifications: 

• Experience with office management software and administrative tools.
• Familiarity with receptionist duties and guest intake.
• Customer service experience is a plus.
• Strong critical thinking skills.
• Familiarity with basic administrative workflows and following compliance guidelines. 
• Problem-solving mindset and ability to work independently.

• Salary: $18 per hour
• At least 21 years of age
• Willing to work part time, maximum 30hrs per week.
• Please DO NOT CALL  for application status updates. For inquiries, email [email protected].